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CSDL by-laws
BY-LAWS
COLORADO SPRINGS DART LEAGUE, INC.
APPROVED September 19, 2010
ARTICLE I. STATEMENT OF OBJECTIVES
Section 1.0 Name and purpose of the organization:
1.01 - The name of the organization is the Colorado Springs Dart League, Inc, and is alternatively referred to as CSDL herein. The CSDL is a non-profit, nonpolitical, and non-sectarian organization whose objectives are as follows:
1.01a - To promote competitive darts and good sportsmanship for social and recreational purpose.
1.01b - To help coordinate and support the activities, tournaments, and functions of affiliated Associations, Leagues, Dart Clubs, and any other similar groups.
1.01c - To sanction and manage League play according to the CSDL rules in effect.
1.01d - To assist sponsoring firms in establishing local, regional, and national darting competitions, which are sanctioned by nationally recognized darting associations.
1.01e - To establish new venues and improve existing venues for play in the Colorado Springs area.
ARTICLE II. MEMBERSHIP
Section 2.01 Paid CSDL memberships
2.01a - Membership is open to anyone who evidences interest in darts as a sport and is at least twenty-one (21) years of age, except individuals that have been prohibited from participation. (Section 2.03(a)(i).
Section 2.02 Free CSDL memberships
2.02a - Free CSDL memberships, as detailed below, may be awarded at the discretion of the board. Free memberships are not valid for any money leagues as defined by the board.
2.02b - Honorary Member
This membership has no voting privileges, is based on exemplary support of the CSDL, is in effect for a period of one (1) year, and is revocable at the discretion of the board.
2.02c - Honorary Life Member
This membership has no voting privileges. This membership is based on long-term exemplary support of the CSDL, requires a two-thirds majority vote of the Board, and will remain in effect in perpetuity provided the ideals and principles of the CSDL are upheld.
2.02d - Other types of free memberships.
(i) Upon the completion of two (2) consecutive years of service, a CSDL membership shall be provided to Board Members for each subsequent season the Member serves on the Board. In the event that the Board member resigns or is removed from the Board, that person shall forfeit his/her free membership for the next full season.
(ii) A retiring CSDL Board member shall be awarded a Lifetime Membership in the CSDL, provided that the individual has served on the Board for a minimum of five (5) consecutive years, two (2) of which were in the capacity of an elected officer.
(iii) A retiring CSDL Board member shall be awarded a Lifetime Membership in the CSDL, provided that the individual has served on the Board for a minimum of ten (10) consecutive years.
Section 2.03 Termination of membership
2.03a An individual’s membership may be terminated or restricted if he/she creates disharmony or behaves in a manner prejudicial to order and discipline, or commits sufficient infractions of the CSDL rules.
(i) This decision requires a two-thirds majority opinion of the Board, conducted by secret balloting.
ARTICLE III. THE BOARD OF DIRECTORS
Section 3.01 Composition of the Board
3.01a - The CSDL Board of Directors, herein referred to as “the Board”, shall be comprised of eleven (11) voting members. The President, Vice-President, Treasurer, Secretary, and seven (7) At-Large Members.
3.01b - A Board of Directors will meet as required.
3.01c - Joint offices may only be held until the next General Membership election.
3.01d - Conflict of Interest Proviso: No Board member may vote on any action to come before the Board in which the team he/she is playing for is involved. The President may vote only to break a tie vote.
Section 3.02 The President
3.02a - The President shall be elected for a period of two years by the General Membership and shall be Chief Executive of the CSDL.
3.02b - The President will determine all meeting dates, times, and locations.
3.02c - The President shall call a minimum of two (2) General Membership Meetings annually. These shall be held concurrently with the Winter Banquet and Summer Picnic.
3.02d - The President shall preside over all meetings of the General Membership of the League, unless prohibited by the Conflict of Interest proviso. (Section 3.01(d) of this Article)
3.02e - The President shall preside over all Board meetings, unless prohibited by the Conflict of Interest proviso.
3.02f - The President may vote only to break a tie.
3.02g - The President shall decide all questions of meeting order.
3.02h - The President shall appoint all committees, and shall be an ex officio member of all committees. This responsibility may be delegated to other Board Members.
3.02i - The President shall compile a tentative agenda and provide it to the Secretary prior to regularly scheduled board meetings
3.02j - The President, shall perform, direct, or coordinate all general public relations for the CSDL and its functions.
Section 3.03 The Vice-President
3.03a -The Vice-President shall be elected for a period of two years by the General Membership.
3.03b - The Vice-President shall assume all of the duties of the President in the event the President’s is unable to perform the duties of the office.
3.03c - The Vice-President will be responsible for presiding over all Captains’ Meetings and reporting the results of those meetings to the Board.
3.03d - The Vice-President shall assist the Treasurer in the collection of all overdue moneys owed to the CSDL.
Section 3.04 The Treasurer
3.04a - The Treasurer shall be elected for a period of two years by the General Membership.
3.04b - The Treasurer shall assume the duties of the President, should both the President and Vice-President take a leave of office, and must call for a general election within thirty (30) days of President and Vice-President leaving office.
3.04c - The Treasurer will receive all moneys paid to the CSDL, and shall have primary custody and control over accounts and books of the CSDL, subject to the Board’s direction.
3.04d - The Treasurer shall promptly deposit, in CSDL accounts, all moneys received.
3.04e - The Treasurer shall keep complete and accurate records of the moneys received and expenditures made by the CSDL, and shall present a current report on CSDL accounts at each regularly scheduled meeting of the Board.
3.04f - The Treasurer shall be responsible for the development and coordination of a budget for the CSDL and its projected functions. The treasurer will present a budget to the Board at the January and July Board Meetings
3.04g - The Treasurer shall generally perform all other duties which are incidental to the office of the Treasurer subject at all times to the direction and control of the Board.
3.04h - The Treasurer must, unless the Board specifically directs otherwise, apply for, and prepare all such necessary paperwork for a Bond in such sum and with such surety as shall be satisfactory to the Board. Such Bond shall be paid by the CSDL.
3.04i - The Treasurer’s signature is one of three valid signatures necessary for the negotiation of checks drawn on the CSDL checking account; the other signatures being those of the President and Vice-President.
3.04j - The Treasurer shall have the use of equipment belonging to the League, as necessary for performing the duties of the office of Statistician.
3.04k - The Treasurer shall turn over all CSDL materials to his/her successor when leaving office.
Section 3.05 The Secretary
3.05a - The Secretary shall be elected for a period of two years by the General Membership.
3.05b - The Secretary shall keep the minutes of all meetings of the Board and will distribute said minutes to the Board, along with the President’s proposed agenda, prior to regularly scheduled Board Meeting.
3.05c - The Secretary shall be responsible for keeping current a list of all members of the CSDL.
3.05d - The Secretary shall have charge of such books, papers, and documents as the Board may direct.
3.05e - The Secretary shall perform all duties incident to the office of Secretary, subject at all times to the direction and control of the Board.
3.05f - The Secretary shall turn over all CSDL materials to his/her successor when leaving office.
Section 3.06 At-Large Board Members
3.06a - At-Large Board Members are appointed by the Board of Directors for a term of two years and must be re-appointed for any consecutive terms.
3.06b - At-Large Board Members, together with the duly elected officers, shall exercise general supervision of the affairs of the CSDL.
3.06c - At-Large Board Members, together with the duly elected officers, shall manage and control CSDL properties and effects.
3.06d - At-Large Board Members, together with the duly elected officers, shall administrate CSDL policy and activities.
3.06e - At-Large Board Members, together with the duly elected officers, shall enforce penalties as recommended by the Rules Committee for infractions committed by members.
Section 3.07 Additional Duty Positions
3.07a - Additional Duty Positions are required for the expeditious management of the CSDL. These duties include, but are not limited to, Statistician, ADO Representative, Web-Master, and News Letter Editor. These positions are non-voting positions and may be concurrently held by any League Member.
(i) Statistician
1) The Statistician is appointed by the Board of Directors for a term of two years.
2) The Statistician shall be hired by the Board of Directors and as such, shall serve at the discretion of the Board.
3) The Statistician shall receive a monthly salary as determined by the Board of Directors.
4) The Statistician shall compile all League membership listings, including phone numbers and addresses of Team Captains, Co-Captains, and their Sponsoring Establishments.
5) The Statistician shall be responsible for receiving, compiling, recording, and publishing all statistics having to do with CSDL activities; including, but not limited to, telephone reports of matches called in to the League recorder, score sheets, match points, quality points, awards, and standings.
6) The Statistician shall prepare reports of standings, missing score sheets, and other items of general interest, and shall send them to Captains and Sponsors weekly.
7) The Statistician shall have the use of equipment belonging to the League, as necessary for performing the duties of the office of Statistician.
8) The Statistician will attend all regularly scheduled meetings of the Board, all General Membership meetings, Captains’ meetings, and Scheduling Committee meetings.
9) The Statistician will return to the Board all such records, information, and equipment belonging to or pertaining to the CSDL when leaving position.
(ii) The American Darts Organization (ADO) Representative
1) The (ADO) Representative is appointed by the Board of Directors for a term of two years.
2) The ADO Representative shall serve as the CSDL liaison to the ADO.
3) The ADO Representative shall present to the Board, for approval, plans to manage ADO qualifiers and be responsible for the implementation thereof.
4) The ADO Representative shall attend all regularly scheduled Board meetings.
(iii) WEB MASTER
1) The Web Master is appointed by the Board of Directors for a term of two years.
2) The Web Master shall be hired by the Board of Directors and as such, shall serve at the discretion of the Board.
3) The Web Master shall receive an annual salary as determined by the Board of Directors.
4) The Web Master shall post reports of standings, missing score sheets, and other items of general interest on the CSDL website.
5) The Web Master shall have the use of equipment/software belonging to the League, as necessary for performing the duties of the office of Webmaster.
6) The web Master will attend all regularly scheduled meetings of the Board and all General Membership meetings.
7) The web Master will return to the Board all such records, information, and equipment/software belonging to or pertaining to the CSDL when leaving position.
(iv) NEWS LETTER EDITOR
1) The News Letter Editor is appointed by the Board of Directors for a term of two years.
2) The News Letter Editor will publish the News Letter monthly.
Section 3.08 Elections for Board Offices
3.08a - Elections for the offices of President, Vice-President, Treasurer, and Secretary will occur each odd-numbered calendar year at the Winter Banquet.
3.08b - Nominations will be required to run for the offices of President, Vice-President, Treasurer, and Secretary.
(i) Any current General Member of CSDL is eligible to be nominated by any CSDL Member, including self-nomination.
(ii) Nominations must be accepted by the Election Committee, in writing, or submitted via the CSDL Web page.
(iii) Nominations will open in even-numbered calendar years at the Summer Picnic.
(iv) Nominations will close on October 15th of even-numbered calendar years.
(v) The Election Committee will contact nominees no later than 10 days after the close of nominations to confirm candidacy.
(vi) Nominees for all positions must attend two (2) of the next three (3) Board meetings to be placed on the ballot.
3.08c - Election Proceedings
(i) The Election Committee shall be responsible for the running of elections.
(ii) Upon check-in at the Winter Banquet, a Pre Printed Ballot shall be provided to each voting member by the Election Committee.
(iii) Order of election shall be President, Vice-President, Treasurer, and Secretary sequentially.
(iv) Ballots will be counted for each office before proceeding to the next office.
1) The candidate receiving the highest number of votes shall be elected.
2) A candidate running for more than one office shall, upon election to any office, be ineligible for subsequent balloting.
(v) No member may vote for any candidate more than once.
(vi) The Results of the election will be distributed to all team captions and co-captions, as well as posted on the CSDL website within 45 days of the election.
Section 3.09 Removal from the board
3.09a - The removal of an Elected Officer may be accomplished upon the receipt, by the Secretary (via registered mail), of a petition with two-thirds of the General Membership signatures attached.
(i) Any Elected Officer has the right to appeal his/her recall decision. Such appeals must in writing and received by the Secretary (via registered mail) no later than 30 days after the Board member is notified of the recall ruling. The Board shall review the appeal and provide a timely decision to the general membership for final two thirds vote. There shall be no further appeal.
3.09b - Any Board member may be recalled from office by a two-thirds majority vote of the entire Board at any Board meeting or General Meeting and shall be accomplished by secret ballot.
(i) Any Board member has the right to appeal a recall decision. Such appeals must in writing and received by the Secretary (via registered mail) no later than 30 days after the Board member is notified of the recall ruling. The Board shall review the appeal and provide a timely decision, in writing to the member. There shall be no further appeal.
3.09c - A Board Member shall be automatically removed following unexcused absences at two regularly scheduled Board meetings in any calendar year.
3.09d - A Board Member may be removed at the discretion of the Board following any combination of excused and unexcused absences that total four (4) regularly scheduled Board meetings in any calendar year.
3.09e - Any Board member that has been removed from the Board shall not be allowed back on the Board.
Section 3.10 Miscellaneous
3.10a - A quorum shall be defined as two-thirds of the board members.
3.10b - Votes by the Board shall be carried by a simple majority of a quorum of Board Members present.
3.10c - In the absence of the President, the order of precedence for Board members shall be Vice-President, Treasurer, and Secretary.
3.10d - If, at any meeting of the Board, there is less than a quorum present, the members present may only convene the meeting, attempt to obtain a quorum (to include rescheduling the meeting) or adjourn the meeting. Any business which would have been transacted at the meeting will be taken up at the next scheduled meeting.
3.10e - The Board will draft and/or approve the schedule for the next season.
ARTICLE IV. MEETINGS
Section 4.01 Board meetings
4.01a - Attendance at Board meetings is mandatory for all Board Members and is open to any member of the CSDL.
(i) Board Member absences must be called-in to the President to be considered excused. The CSDL Recorder may be used as a last resort to notify the board of an impending absence.
4.01b - Board Meetings shall have a time limit of two and one half hours.
Section 4.02 General Membership Meetings:
4.02a - General Membership Meetings shall be open to all members of CSDL.
4.02b - A minimum of two such meeting per year will be mandatory.
4.02c - Each member of the CSDL has one vote in any action to come before the General Membership Meetings.
4.02d - The General Membership we be presented with a budget for the upcoming six months.
Section 4.03 Captains’ Meetings:
4.03a - Captains’ Meetings are open to all CSDL members.
4.03b - Attendance is mandatory for all Captains and/or Co-captains.
ARTICLE V. GENERAL
Section 5.01 Amendments to the By-Laws
5.01a - These by-laws may be amended by the Board at a General Membership meeting called especially for that purpose. As for all legislation proposed by the Board, a two-thirds majority vote of all members in attendance is required.
Section 5.02 Additional Rules and Regulations
5.02a - Supplements to these by-laws shall be devised for the purpose of clarity and uniformity. Any addition, deletion, or changes may be made according to the provisions set forth in Section 5.01 of this Article.
ARTICLE VI. CONTRACTS AND AGREEMENTS
The Board shall have the sole authority to enter into contracts and agreements in the name of CSDL. Such contracts and agreements must bear the signature of the President and the Vice-President in order to make such contracts or agreements binding upon CSDL.
ARTICLE VII. EXPENSES AND FEES
Section 7.01 Expenses
7.01a - Any member, under the direction of the Board, is to be reimbursed for all legitimate expenses incurred in the name of CSDL.
7.01b - All expenses are subject to the approval of a simple majority vote of the Board members in attendance at any Board meeting or election meeting.
Section 7.02 Fees
7.02a - Membership fees shall be established and may be revised by simple majority vote of a Quorum of the Board, and shall be payable seasonally.
7.02b - Membership fees shall be applicable for the duration of the season in which the applicant registered. An applicant shall be considered to be properly registered when his/her written application and appropriate fees have been received by the Treasurer.
ARTICLE VIII. POLICY
Section 8.01 Policy changes
8.01a - Policy changes and temporary rulings, as approved by simple majority vote of the Board members, and general information will be in the form of announcements issued by the CSDL Secretary. These policy changes and temporary rulings will be considered to be in force immediately upon receipt by all Board members and team Captains.
8.01b - It is the responsibility of each team Captain to relay the information contained in the aforementioned announcements to the team members who he/she represents.
8.01c - It is the responsibility of all Board members, individual members, and associate members to read any announcement issued by the CSDL Secretary or Statistician.
ARTICLE IX. COMMITTEES
In order to efficiently run the CSDL, from time to time the President may need to form Committees.
Section 9.01 Committee composition
9.01a - Be comprised of board members and other subject matter experts as deemed relevant by the President.
(i) The President will choose a Point of Contact (POC) to report the consensus of the committee.
9.01b - Will be formed for a period of time not to exceed one playing season.
Section 9.02 Examples of Committees
9.10a - Rules Committee
(i) – Responsible for reviewing the By-Laws and League rules.